Form W-9
Current IRS Form W-9 with our taxpayer identification number, signed and ready for your vendor file. Sent directly to your onboarding contact.
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Broker & carrier onboarding
Everything your compliance department needs to set us up as a vendor, in one place. Ask and the full packet is in your inbox the same business day.
Onboarding documents
What we can send you
We keep a complete onboarding packet ready to go. Email office@singletonoversize.com and tell us which pieces your system requires.
Certificate of Insurance
ACORD 25 certificate showing $1,000,000 Combined Single Limit commercial auto liability. We will list your company as an additional certificate holder on request.
Pilot car certifications
State-specific escort driver certifications, provided for whichever states your permitted route crosses.
Broker-carrier agreement
Send yours over and we will review, execute, and return it. We do not require you to use ours.
Vendor profile forms
Specialized vendor profiles, supplier questionnaires, and portal registrations completed promptly.
SDVOSB documentation
Verification of Service-Disabled Veteran-Owned Small Business status for your supplier diversity or set-aside reporting.
Insurance
Coverage on file
| Coverage type | Commercial auto liability |
|---|---|
| Limit | $1,000,000 Combined Single Limit |
| Uninsured motorist | $1,000,000 Combined Single Limit |
| Carrier | Progressive |
| Certificate | ACORD 25, issued on request |
Additional certificate holders
We are happy to have your company added as a certificate holder. Send the exact legal name and address you want on the certificate and we will have it issued and emailed to your compliance contact.
Policy numbers, effective dates, and full certificate details are on the COI itself rather than posted publicly — request it and it comes straight to you.
Billing
Payment terms
We aim to make billing as transparent and flexible as we can, and we would rather agree terms before dispatch than argue about them after.
Standard terms
We prefer payment remitted within 3 to 5 business days following completion of a run and submission of the invoice.
That said, we know most brokerages and carriers run standard 15-day or 30-day pay schedules. We are willing to accommodate standard broker pay schedules upon review and agreement prior to dispatch — just raise it when you book and we will get it settled in writing.
Payment method
- ACH / direct deposit — banking details provided at setup on request
Setting up terms
- Tell us your standard pay schedule when you request the quote.
- We confirm the terms in writing before the truck rolls.
- Invoice goes out after the run is complete.
- Payment lands by ACH on the agreed schedule.
We will never email you new banking details mid-relationship. If you receive a message claiming our account has changed, do not act on it. Start a fresh email to office@singletonoversize.com — typed in yourself rather than by hitting reply — and confirm with us before sending anything.
SDVOSB designation
This business is owned and operated by a United States veteran with a 100% service-connected disability as verified by the U.S. Department of Veterans Affairs. Singleton Oversize qualifies as a Service-Disabled Veteran-Owned Small Business (SDVOSB) under 38 U.S.C. §§ 8127–8128 and is eligible for federal set-aside contracting opportunities under the Veterans First Contracting Program.
If you report supplier diversity numbers or carry federal set-aside obligations, escort work placed with us counts toward them.
Need the full packet?
Email the office and we will send W-9, COI, and certifications together.